Jenks Public Schools Job Description

 

Position: Site Administrative Assistant - Community Education and Aquatic Center

 

Reports to: Director of Community Education and Director of Aquatic Center

 

Supervises: None

 

Qualifications:          

1. High School diploma or GED required.
2. Demonstrate ability to use oral and written communication effectively.
3. Intermediate level skills with Microsoft Office Suite.
4. Highly organized clerical skills required.
5. Good interpersonal skills with students and adults.
6. Satisfy all district requirements with regard to physical health and citizenship.
7. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

Position Goal: To assist in the daily operation of the Community Education and Aquatic Center offices and effectively maintain Community Education records.

 

Essential Functions and Responsibilities:

1. Serves as first point of contact and responds to customer questions and requests for information regarding all Community Education and Aquatic Center programs in a friendly and prompt manner in person, over the phone and via email.
2. Assists the directors and office staff with daily operations and handles issues that arise with classes, instructors, and customers.
3. Processes customer enrollments, tracks billing and payments, runs financial reports, and handles transfers and refunds in a timely manner.
4. Helps prepare for classes and events including submitting facility use forms, preparing and sending after-school class lists to sites, communicating changes to instructors and customers, and more.
5. Keeps office, front counter, and paperwork neat and organized.
6. Performs all other duties as assigned.

Employment Terms:  Twelve (12) month classified hourly contract

 

FLSA Qualification:  Non-Exempt

 

Evaluation:  Jenks Public Schools Classified Evaluation    

 

Physical Demands:

This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.

 

Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands.

 

Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds.

 

Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus.

 

Hearing/Speaking Requirements: Adequate to exchange information.